Jan 25, 2020  
UA Little Rock Academic Publications 
UA Little Rock Academic Publications

Faculty Handbook 5. Policies Governing Faculty Service

Faculty Handbook Chapters

 1. Mission, Role, and Scope      5. Policies Governing Faculty Service  
 2. Constitution of the University Assembly      6. Course and Student Policies     
 3. Organization and Accreditation      7. Employee Policies for Faculty    
 4. Faculty Employment/Evaluation Policies      8. Laws, Resources, & Academic Offenses     
   Back to Faculty Handbook Homepage   

Section Topics

This section begins with a three-part statement on faculty responsibilities endorsed by the University Assembly, then includes an alphabetical listing of other issues of policy and protocol.

Faculty Responsibilities

Each faculty member who accepts a full-time appointment accepts an obligation to render a measure of service to the University which is appropriate to such an appointment. Faculty members are available for student advisement, consultation with colleagues, and participation in governance and committee work. Therefore, while not restricted by a rigid schedule of work hours, a faculty member should recognize the full-time commitment of his or her position.

In recognition of the importance of effective faculty participation in University governance, each full-time faculty member should become personally involved through attendance at and participation in meetings of committees, departments, colleges or schools, the University Assembly, and, as appropriate, the Faculty Senate.

Professional Concerns
As participants in the scholarly community, faculty members work toward continued intellectual development and professional competence through a variety of activities appropriate to their disciplines and consistent with their individual assignments of study, professional activities, research, publications, or other activities.

As a teacher, each faculty member brings his or her best efforts to the classroom and strives to develop improved teaching techniques and to teach in a creative, thoughtful manner.

Academic counseling of students is one of the functions of the teaching faculty. Therefore, faculty members participate in the academic counseling programs of their departments. In general, faculty members maintain accessibility to students for consultation and advisement via regularly scheduled office hours or equivalent procedures as defined by departmental faculty.

In their relationship with students, faculty members use as a guide the American Association of University Professors (AAUP) Joint Statement on Rights and Freedoms of Students and should be fully aware of the services available to students to assist them with academic, health, finance, or personal problems.

Each faculty member meets classes at the regular or announced scheduled time and location unless a change is approved in advance by the department chairperson or unless an emergency occurs. Each faculty member is properly prepared for all classes and meets them punctually.

Each faculty member is responsible for giving early notice of resignation. In this regard, the faculty member and the University are guided by the AAUP Statement on Recruitment and Resignation of Faculty Members. The University accepts a responsibility to observe the AAUP guidelines regarding late offers to faculty members teaching at other institutions.

The University has developed certain regulations in order to make possible an orderly academic environment and to protect high academic standards. Each faculty member is dedicated to and demands the maintenance of academic integrity. Students should be clearly informed of classroom, policies regarding academic honesty. It is the obligation of the faculty member to report all alleged violations of academic integrity to the dean of students.

University Service
In the area of academic affairs, each faculty member participates in developing and improving programs and curricula, developing and modifying the goals of the department, college or school, and University, and establishing policies on all levels.

The immediate governance of a department of the University is vested in its departmental faculty with jurisdiction over all the interests of the department, including authority to determine all department questions.

Faculty members, via representation within their department or unit, participate in the recruitment, selection, and orientation of new faculty, and in recommendations of tenure, promotion, reappointment, non-reappointment, and dismissal, consistent with the rules and regulations of that unit.

A committee of the University Faculty Senate has endorsed the desirability of evaluation of the teaching function. Faculty of each department or equivalent unit should develop meaningful methods of teacher evaluation and administer these evaluations uniformly within the academic unit.

In addition to the responsibilities outlined above, obligations to the University regarding political activity, outside employment, and absences from work are described elsewhere in this handbook.

(UA Little Rock University Assembly, 5/1976 amended 2/12/81.)

Faculty Instructional Load

The University of Arkansas at Little Rock is a comprehensive, metropolitan university with a tripartite mission: to develop the intellect of students, to discover and disseminate knowledge, and to serve and strengthen society.

The goal of the UA Little Rock Faculty Instructional Load policy is to distribute responsibilities among faculty in a way that most equitably and efficiently advances this tripartite mission of teaching, research or creative activity, and service. Consistent with the university’s complexity and with its role as a metropolitan university committed to diversity, the policy is designed to protect and promote the multiplicity of faculty roles. The policy is designed to promote quality teaching, research or creative activity, and service. It is also designed to enable colleges and schools, departments, and individual faculty to pursue, plan for, and recognize the fact that different individuals and units will have different objectives and will make different commitments among the three faculty roles.

The policy is designed to balance four concerns:

  1. Equity. Decisions about instructional load must be made to ensure fairness among all faculty.
  2. Diversity. Decisions about instructional load must recognize the diverse strengths of faculty, promoting excellence in teaching, research or creative activity, and service.
  3. Instructional Needs. Decisions about instructional load must reflect the university’s responsibility to meet instructional needs, offering quality education to students in all general education and degree programs.
  4. Resources. Decisions about instructional load must achieve a realistic and efficient allocation of existing faculty resources, full- and part-time.

For the most current approved policy, see ualr.edu/policy/home/facstaff/faculty-instructional-load.

(UP 403.13. effective 9/13/1994)

Outside Employment of Faculty and Non-Classified Staff Policy

While emphasizing the fact that full-time faculty and non-classified staff members (including, but not limited to, senior administrators) of the University are obligated to devote their working time and efforts primarily to University activities, the University recognizes that a limited amount of outside work for private compensation may be advantageous to all concerned. Such persons are therefore encouraged to engage in outside employment which will affirmatively contribute to their professional advancement or correlate usefully with their University work. This employment shall not interfere in any substantial way with the employee’s University duties nor conflict with his/her University assignments.

Written approval from the department head and/or dean shall be obtained in advance of such outside employment. Each dean or similar officer shall keep records on outside employment by personnel in his/her college or administrative unit and shall prepare an annual report on such outside employment. The report should include the actual time spent during the reporting period. Such records shall be reviewed periodically by the appropriate administrators and shall be submitted to the Chancellor, Vice President for Agriculture, or chief executive officer for the unit (or a designee who is a senior administrator) by September 30 of each year.

It is the employee’s responsibility to make clear that, with respect to the outside employment, he/she is not acting as an agent or representative of the University. University facilities or property shall not be used except with permission of the department head or dean, taking into account the best interests of the University, and the payment of appropriate fees may be required. Prior approval is also required for concurrent employment with another university unit or state agency, pursuant to Arkansas Code Ann. § 19- 4-1604 & Arkansas Code Ann. § 6-63-307.

(BP 450.1 3/30/2016; UP 402.43 9/26/1997)

Off-Campus Duty Assignment

An Off-Campus Duty Assignment is an appointment, usually away from the campus, which allows eligible faculty and administrators to pursue an approved project while being relieved of teaching and administrative duties. The purpose is to enhance the individual’s value to the institution.

Faculty members (including research faculty and extension personnel) and nonclassified administrators who have completed six years of continuous full-time employment with the University or who have completed six years of continuous full-time services since a previous Off-Campus Duty Assignment, may apply for an Off-Campus Duty Assignment. The application, prepared in accordance with campus regulations, must describe the project which the applicant wishes to undertake, where it is to be done, and the anticipated value to the individual and the University. To be approved, a proposed assignment must be consonant with the needs, objectives, and mission of the campus.

An Off-Campus Duty Assignment is a privilege, not a right. A limited number may be approved by the Board of Trustees each year upon the recommendation of the Chancellor and the President. Assignments should not exceed one semester at full salary or two semesters at half-salary for employees on nine-month appointments, and should not exceed six months at full salary or twelve months at one-half salary for employees on twelve-month appointments. The University assumes no financial responsibility beyond the salary stated above.

Within sixty days after returning to the campus from an Off-Campus Duty Assignment, the faculty member or administrator must submit a written report of his or her activities and accomplishments during the year following the end of assignment.

Off-Campus Duty Assignment to the chairperson of his / her department, the dean of the college, the chief academic officer, the Chancellor, and the president.

In accepting an Off-Campus Duty Assignment, the recipient agrees to return to the University for at least one year following the end of the assignment.

(UASP 435.4, 4/7/1980. revised 4/29/16)

Research and Sponsored Programs

The Office of Research and Sponsored Programs (ORSP) provides information, services, and support to members of the UA Little Rock community to enable them to compete successfully for outside funding to conduct scientific research; create works of art; compose music; write books and articles; improve their performance in the classroom; and better serve their students, professions, and the public. ORSP ensures accountability, compliance, and stewardship for sponsored programs as directed by all applicable federal, state, local, and institutional policies, procedures, and regulations.

In support of its mission, ORSP helps the campus community locate external funding sources; assists in budget development; performs proposal and contract review and submission; reviews, negotiates, and accepts awards; maintains oversight and support for awarded projects; and provides education, outreach, and professional development to UA Little Rock faculty and staff to advance research, instruction, and other sponsored activities at UA Little Rock.

Faculty and staff members considering submitting grant proposals should contact ORSP at an early stage in the preparation of the application. Early communication of certain procedural matters can avoid revisions and wasted effort. For example, University policy with respect to amounts charged for fringe benefits and indirect costs must be followed in preparing budgets for grant and contract applications.

For guidelines and additional information relating to grant proposals, see ualr.edu/orsp.

Internal Grants and Funding
From time to time UA Little Rock grant funds may be open to UA Little Rock personnel. Information on the availability of funds and procedures for applying will be provided to all eligible employees. Once an opportunity is announced or, faculty or staff should consult the chairperson of the appropriate committee or ORSP.

Research Compliance
The Office of Research Compliance
reports to the Vice Provost for Research and provides support and training for the faculty, staff, and students of UA Little Rock. The mission is to promote the responsible conduct of research by complying with federal, state, and institutional regulatory requirements. It strives to foster compliance without impeding the process of research.

The Office of Research Compliance (ORC) is dedicated to providing administrative support to IRB, IACUC and IBC as well as to educate the campus community in the areas of export control.

The mission of the ORC is to encourage and support the research and creative endeavors of faculty, staff and students of UA Little Rock. The vision of the ORC is to provide a cohesive and efficient unit, dedicated to enhancing research and creative endeavors by providing training, support, and specialized expertise.

Main objectives of ORC are to:

  1. Support faculty in maintaining compliance with laws and regulations through education and promoting best practices.
  2. Increase professional development opportunities for faculty, staff, and students in the areas of responsible conduct of research and export controls.
  3. Enhance partnerships with UAMS, NCTR, other universities in Arkansas, and the community through collaboration.

All research involving human participants conducted by faculty, staff, or students of UA Little Rock must be reviewed by the UA Little Rock Institutional Review Board (IRB).

For guidelines and additional information, see ualr.edu/irb.

The Institutional Animal Care and Use Committee (IACUC) is a federally mandated committee that oversees the institution’s animal program, facilities, and procedures. It provides a framework for compliance with federal policies, guidelines and principles related to the use of animals in research, teaching and testing.

For guidelines and additional information, see ualr.edu/researchcompliance/home/animal-research-iacuc.

Federal Guidelines established by the National Institute of Health, require that institutions conducting or sponsoring research using recombinant or synthetic nucleic acid molecules covered by the NIH Guidelines, be responsible for ensuring that the research is conducted in full conformity with the provisions of those guidelines. In order to fulfill this responsibility, UA Little Rock has established an Institutional Biosafety Committee (IBC), charged with oversight responsibilities for all research-related activities involving recombinant or synthetic nucleic acid molecules and other biohazardous materials.

For guidelines and additional information, see ualr.edu/researchcompliance/home/ibc. 

Responsible Conduct of Research (RCR) Training
Policy Statement

In 2007, Congress passed, and President Bush signed the America Completes Act. Section 7009 of this legislation refers to the National Science Foundation (NSF) and defines an expectation that a plan be put in place to ensure that certain participants in NSF-sponsored research and educational projects be trained in the responsible conduct of research. The intent of this policy in its original form was to create compliance with the letter and spirit of the America Competes Act. The salient paragraph of the law states:

“The Director (of the National Science Foundation) shall require that each institution that applies for financial assistance from the Foundation for science and engineering research or education describe in its grant proposal a plan to provide appropriate training and oversight in the responsible and ethical conduct of research to undergraduate students, graduate students, and postdoctoral researchers participating in the proposed research project.”

This revised policy is a response to circumstances that have and continue to evolve. A trend in federal agencies has been observed in which the accountability standards defined for NSF in the America Competes Act are being mimicked. Furthermore, as UA Little Rock’s portfolio of research clients grows beyond the federal sponsors; industry, foundations, state sponsors, and others will expect the same level of research integrity that is currently expected at the federal level. In addition, the evolving definition of responsible conduct of research is limiting the range of practices that in times past were considered entirely reasonable and ethical, but are now thought of as suspect in the context of contemporary professional and societal standards. Finally, as UA Little Rock continues on its path of globalization, a growing number of foreign students, faculty, and other researchers are collaborating with UA Little Rock staff. Recognizing that standards of acceptable research behavior vary considerably from one culture to another, and that the western world has the most stringent rules in this area, it is imperative that a broader cadre of individuals become acquainted, through training, with best practices as currently understood.

For guidelines and additional information, see ualr.edu/policy/home/ed-programs/rcrtraining.

(UP 603.5, 10/8/2012)

The following policies regulate and inform extramural funding and sponsored programs at UA Little Rock. All principal investigators and funding-seekers should consult ualr.edu/orsp/policies-and-clauses.

For information regarding Cost (Expense) Transfers on Sponsored Accounts, see ualr.edu/policy/home/ed-programs/cost-expense-transfers-on-sponsored-accounts-603-7.

Policies and Procedures for Dealing with Misconduct in Research and Service
The basic principle in the conduct of scholarly activity rests on objective inquiry and the pursuit of truth. Integrity in the conduct of scholarly activity is essential and must be maintained.

Although instances of misconduct are rare, it is acknowledged that they do occur. Once they do occur, they present a serious threat to continued public confidence in the integrity of the scholarship and the stewardship of funds which support the scholarly activity.

For information regarding Policies and Procedures for Dealing with Misconduct in Research and Service, contact the Integrity Officer, the Vice Provost for Research or the Graduate School.